Business Operations Manager

Summary/Objective: The Office of Property and Facilities (OPF) at Georgia Vocational Rehabilitation Agency (GVRA) is seeking a candidate for the position of Business Operations Manager.
This position manages the planning, development, and implementation of operational support services for facilities, and develops and implements policies and procedures.
This position manages subordinate staff and is based in Atlanta, Fulton County, GA.
Manages a diverse range of support, operational, and programmatic activities for a department, agency, or facility.
Recommends and implements policies and procedures.
Directs subordinate supervisors and staff.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Provides oversight and performs direct supervision in relation to GVRA's leased properties portfolio.
Acts as a liaison between State Properties Commission, landlord/lessor, and GVRA staff for all leased real property; including, but not limited to, ensuring leased properties are suitable for programmatic activities, appropriately maintained in accordance with lease terms, and are in compliance with applicable rules, laws and regulations.
Oversees equipment leases and assets acquired in relation to leased properties to include ensuring assets are properly recorded in the asset records, ensuring asset inventories are conducted, maintaining capital and operating lease records, ensuring annual asset and supply inventories are appropriately valued for insurance purposes.
Functions as GVRA's statewide Americans with Disabilities Act (ADA) coordinator to facilitate resolution of ADA questions and concerns for external customers as it pertains to accessibility issues for GVRA owned and leased properties.
Oversees GVRA's vehicle fleet operations in accordance with GVRA and DOAS fleet requirements.
Works closely with and coordinates with GVRA's Sr.
Property and Facilities Manager regarding equipment leases, asset records, vehicle fleet activities and maintenance, and risk management activities.
Performs and oversees the performance of annual and ad hoc lease analyses to ensure leased properties appropriately support programmatic objectives and are within reasonable market rents.
Prepares location specific and agency wide cost projections relating to GVRA's leased properties Coordinates directly with landlords/lessors and State Properties Commission (as applicable) tenant concerns regarding leased properties and ensures such items are appropriately resolved in a timely manner.
Performs routine facility inspections of leased property locations to ensure properties are maintained in accordance with lease terms and applicable laws, rules, and regulations.
When necessary, coordinates and facilitates all aspects of facility location moves including, location of new leased facility, cancellation, or non-renewal of existing lease, coordinating tangible personal property movement, coordinating IT and utilities connect/disconnect, coordinating leased equipment moves, coordinating staff movement, developing client/customer communications regarding the office location move.
Oversees the maintenance of asset records to ensure all assets are properly added, disposed, transferred in the asset management system.
Oversees and has performed an asset inventory in accordance with established policies and procedures.
Reconciles asset records to asset inventories with appropriate research and communication regarding identified discrepancies.
Oversees agency wide surplus property processes.
Oversees agency wide vehicle fleet maintenance and activity records.
Identifies and assesses risks relating to the agency's leased properties and develops corrective action plans.
Coordinates risk management activities with the Sr.
Property and Facilities Manager.
Develops, maintains, and trains staff in the implementation of emergency operations plans appropriate for the respective leased locations.
Point of contact for statewide ADA questions and concerns from external customers as it pertains to accessibility issues for GVRA owned and leased properties.
Facilitates appropriate resolution of all ADA accessibility issues for GVRA owned and leased properties.
Partners with Human Resources to address employee accessibility issues as it pertains to GVRA owned and leased properties.
May work closely with other managers and directors within GVRA to ensure appropriate resolution.
Maintain complete and accurate Facilities files and records, according to agency policies and procedures.
Conducts and participates in the development, review, revision, interpretation, and implementation of policies, procedures, standards, and guidelines.
Interviews, hires, directs, trains, evaluates the performance of, and when necessary, disciplines and discharges employees.
Competencies: Business Acumen.
Results Oriented.
Ability to review and summarize complex documents.
Ethical Practice.
Leadership & Navigation.
Relationship Management.
Strong written and oral communication skills.
Technical experience a plus.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Supervisory Responsibility: This position manages a team within the department and is responsible for the performance management and hiring of the employees within that team.
Work Environment: This job operates in a professional office environment.
This role routinely uses standard office equipment such as laptop computers and smartphones.
Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Working Conditions: Incumbents working in this job perform duties in an office setting.
This is a 40-hour workweek requirement.
The position may involve managing a high-volume workload and demands a high level of accuracy while working with deadlines.
Regular attendance is an important part of being successful in this position.
Reasonable accommodations can be made available to qualified individuals upon request.
Position Type and Expected Hours of Work: This is a full-time position.
Days and hours of work are Monday through Friday, 8:30 a.
m.
to 5 p.
m.
This position occasionally requires long hours and weekend work.
Travel: Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
Work Authorization/Security Clearance: As a condition of employment with Georgia Vocational Rehabilitation Agency, you must successfully complete a mandatory federal and national background check, pre-employment testing, and additional checks required for your job.
All candidates interested in employment with The Georgia Vocational Rehabilitation Agency must be legally authorized to work in the United States.
The Georgia Vocational Rehabilitation Agency does not offer sponsorships for current or future employment visas (e.
g.
, H-B1 employment visa).
AAP/EEO Statement: GVRA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Reasonable Accommodations: The Georgia Vocational Rehabilitation Agency is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.
To request a reasonable accommodation during any step in the hiring process, please contact our HR Team at ada_request@gvs.
ga.
gov.
GVRA: The Georgia Vocational Rehabilitation Agency operates five integrated and interdependent statutory programs that share a primary goal - to help people with disabilities to become fully productive members of society by achieving independence and meaningful employment.
Our programs impact both employers and job seekers.
Our bottom line is to tailor our services to fit your needs.
And our promise to you is consistent professional service with responsive and responsible follow-up.
Bachelor's degree in a related field from an accredited college or university AND Two years of experience managing professional level staff OR Six years of related professional experience AND Two years managing professional level staff.
Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.